AV Consultants Pte Ltd

No. 2 Kallang Avenue

#09-28 CT Hub

Singapore 339407

Tel : 65-67356255

Fax : 65-64445356

E-mail : paulinezee@avconsultants.com.sg


 
About Us

AV Consultants Pte Ltd is a multi-disciplined agency, and we have been organizing events since 1993. We provide turn-key services to associations, corporations and agencies in areas of conferences, exhibitions, incentives and destination management.

Our team of Professionals offer innovative and cost-efficient solutions to your events most compelling challenges. We will simplify your life by managing your local, national or international event from start to finish. Working closely with your committee, our services include:

Secretariat Support

  • Provide general secretariat support such as agendas and minutes of meeting.
  • Follow-up on activities to ensure that work schedule and budget are adhered to.
  • Act as centre of communication between the organising committee, suppliers, exhibitors, sponsors, speakers and delegates.
  • Assist and co-ordinate with organizers to construct programme and develop announcement materials.

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Website Management

  • Domain name registration and web hosting
  • Web design and content development
  • Web updates and maintenance

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Registration Management

Online registration management with secure online payment.

      • Features include:
        • Data entry
        • Prevention of incomplete submission
        • Checking addition & early bird deadlines
        • Credit card payment

Follow-up from online registration

      • Send invoices, confirmation letters, and receipts to delegates.
      • Assist with visa clearance and provision of letter of indemnity for delegates with visa restrictions.
      • Facilitate delegates with hotel accommodation arrangement and social programme.
      • Provide hotel rooming list to appointed hotels.
      • Update organisers on delegates and payment status.

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Abstract and Publication Management

  • Online abstract submission
  • Update and collate of abstracts
  • Facilitate review of abstract
  • Follow with speakers on status of abstracts.
  • Coordinate on print of abstract

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Budgeting and Finance

  • Assist with the preparation of budget and financial statements.
  • Administer delegates’ registration payments and provide regular updates on payment status.
  • Write up income and expenditure relating to the event from the inception to the closing of the account.

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Exhibition and Sponsors Management

  • Source for exhibitors, sponsors and advertisers
  • Develop exhibition/sponsors/advertisers marketing materials
  • Work with exhibitors and vendors on booth allocation and set-up and teardown.

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Hospitality and Social Programme

  • Negotiate and ensure most competitive accommodation rates for foreign delegates
  • Arrange for personalized meet & greet service
  • Arrange exciting social programme for event
  • Manage all necessary arrangements for overseas speakers and delegates such as arrival, travel arrangements, hotel accommodation, social programme, departure and transfers.

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Onsite Management

  • Prepare and ensure smooth onsite logistics.
  • Ensure venue set-up per requirements such as AV equipment, banners and signages and F&B set-up.
  • Manage on-site registration and payment.

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